Recruitment Privacy Policy

Welcome to the Rocket X Recruitment Privacy Policy.

Introduction

Rocket X LV Limited (Rocket X) part of the LeoVegas Mobile Gaming Group respects your privacy and is committed to protecting your personal data (personal information). In this privacy policy, references to “we”, “us” or “our” (or words of similar import) mean Rocket X.

This privacy policy will inform you as to how we look after your personal information when you visit our website (regardless of where you visit from) and tell you about your privacy rights and how the law protects you. This includes any personal information that you provide to us as part of any careers application to Rocket X.

It is important that you read this privacy policy together with any other privacy policy or fair processing policy we may provide on specific occasion when we are collecting or processing personal information about you, so that you are fully aware of how and why we are using your information. This privacy policy supplements other notices and privacy policies and is not intended to override them.

This website is not intended for children and we do not knowingly collect data relating to children.

Changes to this policy and your duty to inform us of any changes

We keep our privacy policy under regular review. This version was last updated on 2nd May 2019.

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes during your relationship with us.

Who is responsible for your personal information?

Rocket X is the “data controller” in respect of your personal information. This means that we are responsible for deciding how we hold and use personal information about you.

Rocket X will comply with data protection law and principles which means that your personal information will be:

Used lawfully, fairly and in a transparent way. Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes. Relevant to the purposes we have told about you and limited only to those purposes. Accurate and kept up to date. Kept only as long as necessary for the purposes we have told you about. Kept securely.

What information do we collect?

In connection with your application to work at Rocket X, we may collect, store and use the following categories of personal information about you:

Information you may provide to us in your curriculum vitae and/or any covering letter. Information you may provide to us during the course of the recruitment process including but not limited to your name, title, address, telephone number, email address, date of birth, gender, national insurance number, employment history, qualifications. Any personal information that you provide to us during an interview.

We may also collect, store and use the following types of more sensitive personal information:

Information about your race or ethnicity, religious beliefs, sexual orientation and political opinions. Information about your health, including any medical condition, health and sickness records. Information about criminal convictions and offences.

If you provide us with personal information about another person, you must ensure that before you provide us with their personal information, you have their agreement to do so and that they are aware of the ways in which we use personal information as set out in this privacy policy.

How is your personal information collected?

We collect personal information about candidates from the following sources:

You, the candidate. Disclosure and Barring Service in respect of criminal convictions. Recruitment/employment agencies. Background check providers. Credit Reference agencies. Your named referees.

How do we use your personal information?

We use your personal information we collect about you to:

Assess your skills, qualifications and suitability for the role. Carry out background and reference checks, where applicable. Communicate with you about the recruitment process, which may include notifying you of other suitable vacancies within the LeoVegas Mobile Gaming Group that may be of interest to you. Keep records relating to our hiring processes. Comply with legal or regulatory requirements.

It is in our legitimate interests to decide whether to appoint you in a role since it would be beneficial to our business to appoint someone to that role. We also need to process your personal information to decide whether to enter into a contract of employment with you.

Having received personal information from you as a result of you submitting your curriculum vitae to us, or by completing our application form, we will then process that information to decide whether you meet the basic requirements to be shortlisted for the role. If you do, we will decide whether your application is strong enough to invite you for an interview. If we decide to call you for an interview, we will use the information you provide to us at the interview to decide whether to offer you the role. If we decide to offer you the role, we may then take up references and/or carry out a criminal record check before confirming your appointment.

If you fail to provide personal information

If you fail to provide certain information when requested, which is necessary for us to consider your application for employment at Rocket X (such as evidence of qualifications or work history), we may not be able to progress your application. For example, if we require a credit check or references for this role and you fail to provide us with relevant details, we will not be able to take your application further.

How we use particularly sensitive personal information

We will use your particularly sensitive information in the following ways:

We will use information about your disability status to consider whether we need to provide appropriate adjustments during the recruitment process, for example, whether adjustments need to be made during an interview. We will use information about your race or national or ethnic origin, religious, philosophical or moral beliefs, or your sexual life or sexual orientation, to ensure meaningful equal opportunity monitoring and reporting.

INFORMATION ABOUT CRIMINAL CONVICTIONS

We envisage that we will process information about criminal convictions.

We may collect information about your criminal convictions history if we would like to offer you a role (conditional on checks and any other conditions, such as references, being satisfactory). Such information may be obtained from you directly during the course of the recruitment process or by way of a criminal record check.

We may be entitled to carry out a criminal record check in order to satisfy ourselves that there is nothing in your criminal convictions history which makes you unsuitable for the role. In particular, some roles require a high degree of trust and integrity and so it may be necessary to undertake such checks.

AUTOMATED DECISION-MAKING

You will not be subject to decisions that will have a significant impact on you based solely on automated decision-making.

DATA SHARING

Why might you share my personal information with third parties?

We will only share your personal information within the LeoVegas Mobile Gaming Group for the purposes of processing your application. We may also share your personal information with our third party service provider, People Apps Limited (People HR).

All third-party service providers and other entities in our group are required to take appropriate security measures to protect your personal information in line with our policies. We do not allow our third-party service providers to use your personal data for their own purposes. We only permit them to process your personal data for specified purposes and in accordance with our instructions.

DATA SECURITY

We have put in place appropriate security measures to prevent your personal information from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed.

In addition, we limit access to your personal information to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal information on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.

DATA RETENTION

How long will you use my information for?

We will only retain your personal information for a period of 24 months after we have communicated to you our decision about whether to offer you a role at Rocket X. We retain your personal information for that period so that we can show, in the event of a legal claim, that we have not discriminated against candidates on prohibited grounds and that we have conducted the recruitment exercise in a fair and transparent way. After this period, we will securely destroy your personal information in accordance with our data retention policy.

If we wish to retain your personal information on file, on the basis that a further opportunity may arise in the future and we wish to consider you for that, we will write to you separately, seeking your explicit consent to retain your personal information for a fixed period on that basis.

RIGHTS OF ACCESS, CORRECTION, ERASURE, AND RESTRICTION

Your duty to inform us of changes

It is important that the personal information we hold about you is accurate and current. Please keep us informed if your personal information changes.

Your rights in connection with personal information

Under certain circumstances, by law you have the right to:

Request access to your personal information (commonly known as a “data subject access request”). This enables you to receive a copy of the personal information we hold about you and to check that we are lawfully processing it.

Request correction of the personal information that we hold about you. This enables you to have any incomplete or inaccurate information we hold about you corrected.

Request erasure of your personal information. This enables you to ask us to delete or remove personal information where there is no good reason for us continuing to process it. You also have the right to ask us to delete or remove your personal information where you have exercised your right to object to processing (see below).

Object to the processing of your personal information where we are relying on a legitimate interest (or those of a third party) and there is something about your particular situation which makes you want to object to processing on this ground. You also have the right to object where we are processing your personal information for direct marketing purposes.

Request the restriction of processing of your personal information. This enables you to ask us to suspend the processing of personal information about you, for example if you want us to establish its accuracy or the reason for processing it.

Request the transfer of your personal information to another party.

If you want to review, verify, correct or request erasure of your personal information, object to the processing of your personal data, or request that we transfer a copy of your personal information to another party, please contact the data protection officer.

No fee usually required

You will not have to pay a fee to access your personal information (or to exercise any of your other rights). However, we may charge a reasonable fee if your request for access is clearly unfounded or excessive. Alternatively, we may refuse to comply with the request in such circumstances.

What we may need from you

We may need to request specific information from you to help us confirm your identity and ensure your right to access the personal information (or to exercise any of your other rights). This is another appropriate security measure to ensure that personal information is not disclosed to any person who has no right to receive it.

RIGHT TO WITHDRAW CONSENT

In the limited circumstances where you may have provided your consent to the collection, processing and transfer of your personal information for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. To withdraw your consent, please contact the data protection officer. Once we have received notification that you have withdrawn your consent, we will no longer process your information for the purpose or purposes you originally agreed to, unless we have another legitimate basis for doing so in law. Subject to our retention policy, we will dispose of your personal information securely.

DATA PROTECTION OFFICER

We have appointed a data protection officer (DPO) to oversee compliance with this privacy policy. If you have any questions about this privacy policy or how we handle your personal information, please contact the DPO at - [dataprotection@rocketx.com]

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues. We would however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.